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Institutional repository

User Manual

 

 

Go to SDU Repository or click on this link https://repository.sdu.edu.kz/home.

From the SDU Repository home page, find and click the "log In" link in the top navigation bar, at right, below you will see "New user? Click here to register." click it.

 

New user must go through the registration procedure and create a unique account in order to gain access to all functions of the SDU Repository for placement (self-archiving) of storage objects. The University has the right to set its own requirements for the account name and password.

To log in to the SDU Repository, enter the login and password you use to access SDU_WIFI. 
When you log in to the Repository for the first time, the End User Agreement page will appear in front of you.

 

After reading the agreement, you must sign the document by clicking on the checkbox below.  

  in order to search for publications , type the name near the "log in" button.

  the item and similar to name publications will appear.

 

you can also search in the main catalogue.

the results will be the same.

To browse publications you need to click "All of SDU repository" then you will have several options.

 

 

by "Issue Date",here you can search by the date of the selected work. As it is shown in example above the year "2021"

by "Author" , type the name of the author to search the work. Example is "A.Aitimov"

by the "Title", type the name of the title to search the work. Example is  " A course in information theory".

by the "Subject", type the name of the subject to search the work. In this example was taken the subject "business".

by the "Subject Category", type the name of the subject category to search the work. For example "medicine"

In order to upload your material, you must complete the information.

Step 1: There are fifteen fields where you need to provide specific information about the uploaded material:

  • The dotted lines indicate the area where a new file or item is added. (1) 
  • In the Author field, enter the name of the uploaded material's author. You can add more than one author by clicking +Add more. Note that you cannot change the order of the authors once they are added. (2)
  • In the Title field, enter the name of the uploaded material. Important! If this field is left blank, the uploaded material is not saved in the repository. (3)
  • Use the Other Titles field if the material is known by another title (e.g., a foreign language title or abbreviation). (4)

 Step 2: Next, fill in the following fields:

  • In the Date of Issue field, enter the publication date of the uploaded material. Important! The date of publication must be specified, otherwise, the work will not be saved in the repository.  (5)

  • In the Publisher field, enter the name of the publisher of the uploaded material, if any. (6)

  • In the Citation (Publication Information) field, you must specify the output of the material you plan to place in the repository.  (7)

  • In the Series/Report No. field, enter the series and report number, if any.  (8)

  • In the Identifiers field, enter an identifier, if any. (9)

Step 3: There are several types of identifiers:

  • ISSN is an international standard serial number. It is intended to identify all periodicals regardless of their carrier (printed or digital). 

  • ISMN is an international standard number for musical composition.

  • URI is a unified resource identifier. It is a character string that identifies a resource: document, image, file, service, e-mail box, etc. Primarily, this refers to resources of the Internet and the World Wide Web.

  • ISBN is an international standard book number.

  • GOV't Doc# (government document), is indicated if the document refers to government agencies.

  • If the material does not belong to the above types, select Others.

Step 4: In the Type field, select the file type. (10)

 Step 5: In the Language field, select the language of the uploaded material. If the correct language does not appear in the field, select Others, and if the content does not have a language, select N/A. (11)

Step 6: List Keywords that will help index the uploaded material. You must list at least 5 and no more than 10 keywords. (12).  In the Abstract field, provide an abstract of your work. (13)

 Step 7:  In the Sponsors field, enter sponsor information, if any. ( 14 ). In the Description field, provide a description or commentary of the uploaded work. ( 15 )

Step 8: On the Deposit license tab, click the checkbox if you are agreeing to open access to your material:

  • Then after filling in all the fields, click the Save button and the green + Deposit button, and then the uploaded material will be saved and displayed in the repository . 

  • Optionally, you can provide partial access to the uploaded material, but only to certain parts of it.

  • To do so, you need to provide a link to the full version of the material in the Description field.